Case study: San Churro' success with StylusAP Innovative AP solution

Giro was contended with his growing chain of over 15 chocolaterias across Australia. He became more happy when his company Chocolateria San Churro, head quartered in Victoria, Australia, was recently ranked 53 in Australia's 100 fastest growing companies (BRW Fast Starter's List).

But flourishing business also made Giro and his team deal with a large number of vendors and a still larger number of bills and invoices to be paid every month. With an inefficient and non-scalable AP process, he had to face a monthly ritual of issues concerning missing bills and duplicate bills.

The missing bills would result in constant ringing of the phone with vendors enquiring about payments. The ordeal often continued with the staff spending extra hours in calling the vendors for replacing the lost bills with duplicate ones and later paying extra for delayed payments. The duplicate bills would often lead to double payments giving rise to another set of fiasco.

The solution for his ordeal was to get a qualified AP team with specialization in NetSuite handle his AP processes. He desperately needed an automated, scalable and secured AP process to help his business run smoothly.

He finally found his solution in hi-tech software: StylusAP’s innovative AP solution.

Giro employed a remote AP team from StylusAP at Bangalore in India to work on this innovative solution which helped his business reduce 80% in time otherwise wasted for invoice processing and also improved productivity of his team managing the AP process. Giro said that StylusAP's on demand AP solution enabled the automation of the AP processes involved in managing the AP in his ever growing business. This also enabled the StylusAP virtual AP clerk to work on the AP process while saving costs by 60% on AP management as work was done from StylusAP’s off-shore location. This fool proof system also ensured invoices were paid on time and avoided double payment on duplicate invoices. There was also the added benefit of safe repository of all AP documents which helped in quick retrieval.

Giro said that the StylusAP soutions was an excellent innovative software with pre-defined set up rules that allow invoices route to the right person for approval without creating any confusions while processing the invoices. Each manager or supervisor would have a specific folder under his name which would receive the invoice marked with that name. With each individual having separate login ids created by StylusAP, it could be worked upon from anywhere in the world with an internet connection. This amazing software makes the workflow smooth allowing documents to follow a specific route till the process was completed. The invoices which were not approved would follow a separate workflow making the process absolutely hassle free.

The StylusAP innovative AP process could easily help the remote off-shore AP clerk manage the entire AP process in co-ordination with the AP manager. The system is further strengthened by stringent security measures as each of the actions done while using the software would be saved with the name of individual login ids.

Giro has every reason to smile now as his offshore team in StylusAP using the on-demand AP process solutions is managing all his AP process with utmost ease. Giro added that "StylusAP solution allowed us to concentrate on the strategic functions of the organization and automate the operational/ transactional work".